Software for youth programs

The challenge

Youth program organizers—whether for sports, clubs, workshops, outdoor schools, etc.– can use help. It isn’t that the work is too hard, but it usually needs to be done during off-hours and on weekends, sandwiched between practices/games or other program events. Vetting staff or coaches can be intimidating to many, recognizing that predators often roam the ranks of volunteers. Accepting participant registrations requires attention to detail and time at a computer, usually amid a mad rush to beat deadlines.


The solution

CaseFlow has developed a system which streamlines and saves organizations 25% of their administrative time. When searching for a software tool, organizers want something that will give them the ease of use and minimal implementation time they require.


We include the following features to help those who organize youth programs:

  • Rapid setup and implementation 
  • Volunteer background check tracking
  • Importing applications and registrations from online forms
  • Medical profiles
  • Budget tracking
  • Schedule and statistics publishing



Expected outcomes

After implementation organizations can expect to see easier paths to record-keeping and reports by admin staff. Training time is minimized and background checks can be more easily tracked and secured, meaning that you will have less exposure to risk. Hit the ground running with pre-built budgeting and scheduling tools.

Safety and professionalism

Enhance your image and your confidence in outcomes. Track and recall every item at a moment’s notice.

25% operational boost

Lower your costs, increase your capacity. CaseFlow quickly pays for itself!

End burnout 

Decrease paperwork stress, reduce attrition, regain time for what matters to you!

“Since the implementation back in April of 2018 we have seen a substantial increase in our efficiency pertaining to time-management due to the CaseFlow software…  CaseFlow has increased productivity by 30 to 40% over the last year and a half. It has become a game-changer for Building Arizona Families.”

Adam Scarry Director of Operations, Building Arizona Families

Looking for the best youth program software?

We thrive on helping case workers do more, with less stress.